1: Introduction

Nicki Reg is committed to ensuring that your privacy is protected. The purpose of this privacy notice is to give you a clear explanation of how your information is collected, used, and shared when you have lessons and workshops with Nicki Reg, visit www.nickiregart.co.uk, or interact with the social media platforms linked to this website.

2: Important Information

This privacy policy sets out how Nicki Reg uses and protects any information that you provide.
We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this privacy notice.

We may update this policy from time to time. You should check this page occasionally to ensure that you are happy with any changes.

3: What Information Do We Collect and How We Use It

We collect personal information only where it is necessary to provide lessons, workshops, tutoring, Arts Award qualifications, products, or to communicate with you. Some information may be classed as special category data (such as medical or ethnicity information) and is collected only where necessary and with appropriate consent.

3.1: Lessons, Workshops and Tutoring

This includes in-studio lessons, workshops, school-based work, and tutoring.

We may collect and use:

• Student Name, Gender, Ethnicity, Date of Birth, School, and Age/Year Group

• Medical Needs, Care Plans, and Emergency Medical Information

• Parent/Carer Names, Addresses, Email Addresses, and Telephone Numbers

• Emergency Contacts and Authorised Collectors

• Safeguarding and Accident Records Where Legally Required

• Photographs, Audio, or Video of Students and/or Their Artwork (with Signed Consent)

• Artwork Details for Labelling and Exhibition Display

When lessons take place in schools, personal data remains onsite at the school and is not removed.

3.2: Online Lessons, Workshops and Courses

For online lessons, workshops, and courses delivered via Zoom, we may collect:

• Name

• Email Address

• Telephone Number

This information is used solely to facilitate online sessions.

3.3: Arts Award (Trinity College London)

For students completing Arts Award qualifications, we may collect and share:

• Name, Date of Birth, Gender, and Ethnicity

• Parent/Carer Email Address for Digital Certificates

• Portfolios and Artwork Submitted for Moderation (Postal or Online)

This information is shared securely with Trinity College London solely for qualification purposes.

3.4: Communication and Email

We collect and use contact details to communicate with you about lessons, workshops, Arts Award, and related services.

This may include:

• Name and Email Address

• Art-Related Interests (where shared)

• Communication via Email, Telephone, and Agreed Messaging Platforms

Promotional emails and marketing contact information are retained only until consent is withdrawn or you unsubscribe.

3.5: Invoicing, Payments and Accounting

To manage bookings, invoicing, and payments, we may collect and use:

• Name and Email Address

• Lesson, Workshop, Course, or Arts Award Details (Names and Dates Only)

• Billing Information

• Payment and Transaction Records

Information is retained only as required for legal and financial purposes.

3.6: Website Use

When you visit our website, we may collect:

• Page Visits and Website Statistics

• Name and Email Address (if Submitted)

• Enquiries, Questions, and Comments

Our website is hosted securely and technical information may be collected to help operate and improve the site.

3.7: Sales of Artwork

When selling artwork, prints, commissions, or cards (directly or via the website), we may collect:

• Name

• Billing and Delivery Address

• Email Address

This information is used solely to fulfil orders and deliveries.

4: How We Use Your Information

We use your information for the following purposes:

• Internal Record Keeping

• To Fulfil Lesson, Workshop, Training, Arts Award, or Product Bookings

• To Respond to Enquiries and Requests

• To Send Promotional Emails About Lessons, Workshops, Training, Events, Exhibitions, Competitions, Products, Special Offers, and News (Only With Consent)

• Promotions and Advertising on Social Media, the Website, and Press Releases (With Signed Consent)

• Delivering Products and Artwork

• Labelling Artwork for Exhibitions

• Safeguarding Matters

• Emergency Situations and Medical Needs

• Accident Forms for Legal Requirements

• Invoicing and Payments

• Communication Between Adults and Nicki Reg via Agreed Channels

• Online Lessons via Zoom

• Sending Resources via Email

We do not sell your data to third parties. Limited information may be shared with trusted third parties only where necessary to deliver services (for example, delivery names and addresses for postal services).

5: Legal Basis for Processing

We process personal data because:

• It is necessary to fulfil our contract with you

• You have given consent (for example, marketing or photography permissions)

• We are required to do so by law (such as safeguarding or accounting obligations)

6: Cookies

When you visit our website, we automatically collect certain information about your device, including your web browser, IP address, time zone, country, and cookies installed on your device. We also collect information about how you interact with the site.

Cookies are small data files placed on your device. For more information about cookies and how to disable them, visit www.allaboutcookies.org.

7: Comments

When visitors leave comments on the site, we collect the data shown in the comments form, as well as IP address and browser information to help with spam detection. Comments may be checked through automated spam detection services.

8: Contact Form

We use contact forms to manage enquiries. Information submitted is sent as email messages and stored securely. Contact form submissions may be checked through automated spam detection services.

9: Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content behaves as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content.

The website and social media may have links to other websites or social media pages. Once you leave the site, we have no control over those external platforms.

10: How Long Do We Keep Your Information?

We retain personal information only for as long as necessary to fulfil enquiries, lessons, workshops, training, Arts Award, or purchases.

• Comments and metadata are retained indefinitely unless identified as spam

• Website user accounts (if any) store profile information that users can edit or delete

• Child and adult forms are destroyed six months after the final lesson

• Paper records are securely destroyed after the retention period

11: Security

While we take reasonable steps to protect your personal information, data transmission over the internet cannot be guaranteed to be completely secure. Any transmission is at your own risk.

Once received, we use appropriate security procedures to prevent unauthorised access. Personal information provided in person is stored securely on a password-protected laptop and in locked paper storage.

12: Your Rights

You have the right to access, correct, or request deletion of your personal information.

If you wish to exercise these rights or have any concerns, please contact us via the website contact form, email, social media messaging, or in person.

Get in Touch

If you have any questions about this privacy notice or wish to make a complaint, please contact us via:

• Email: nickiregart@gmail.com

• Website contact form

• In person (for studio lessons)

Review

Issue Date: March 2025

Updated: February 2026

Review Date: March 2026